Each year, thousands of volunteers dedicate time and resources to making Boston Public Schools healthier and more sustainable places to learn, and BPS is truly grateful for the support of volunteers.
If you or your group is interested in leading a volunteer project at a Boston Public School, please refer to the following steps and resources for ensuring a safe and successful volunteer project.
Required Project Forms
All volunteer projects taking place at Boston Public Schools must have support from the school leadership, sign-off from BPS Facilities Management, and a project organizer assigned to be onsite during the project.
Before beginning a volunteer project, the project organizer must submit all forms found in the Superintendent Circular FMT-17 Facilities Management Volunteer Projects to BPS Facilities Management. Volunteer projects cannot be approved if any forms are missing.
1. Review circular.
2. Complete Boston Public Schools Facilities Management Volunteer Project Permit
3. Complete Boston Public Schools Facilities Management Permit Request
4. Review of Terms & Conditions
5. Review of Allowable and Non-Allowable Projects
6. Complete Volunteer Release of Liability and Indemnity Contract- every volunteer must sign
All completed forms must be sent to Maria Lew-Houston, firstname.lastname@example.org.
For more information, contact:
Facilities Management Mailing
1216 Dorchester Avenue, Boston, MA 02125
Contact Elie Nassif, email@example.com or 617-635-9000 ext 41372, to request a school energy or water report.
Efforts to conserve electricity and water in all schools is essential to managing the escalating costs of utilities and creating a healthy school environment. The Boston Public Schools Energy Division has steadily decreased utility consumption in our schools through increased monitoring, equipment upgrades and repairs, and the sharing of energy and water conservation tips with school staff.
Your partnership is vital to the success of these efforts. Please note the following measures should be implemented in every building, measures which will have a significant effect on reducing our utility consumption and costs, and improve a healthy school environment:
1. Turn off lights when leaving a classroom, office, gym, assembly hall, etc.
2. When possible, turn off classroom/office lights and maximize the use of natural light.
3. Turn off computers and printers when not in use.
4. Keep fire doors and all exterior doors closed at all times. When possible, keep classroom and gym doors closed.
5. Keep windows closed during the heating season.
6. During night school activities and building cleaning operations, light only those areas in use.
7. Building thermostats will be kept at 68 degrees during school hours.
8. Domestic hot water temperatures will be kept at 110 degrees.
9. Report any water leaks to the Facilities Management plumbing supervisor.
10. Do not block any unit ventilators or heating elements.
11. Only 3-prong extension cords shall be used, for safety reasons. These cords shall not be extended through doorways or in egress paths to prevent tripping hazards.
12. Any cooking of food must be supervised at all times to prevent fire hazards.
IMPORTANT: PERSONAL APPLIANCES (MICROWAVES, HEATERS, COFFEE MAKERS, ETC.) ARE NOT PERMITTED IN THE CLASSROOMS FOR SAFETY REASONS. ANY SUCH APPLIANCES FOUND IN CLASSROOMS AFTER THIS NOTICE WILL BE REMOVED AND DISPOSED OF BY FACILITIES MANAGEMENT. PLEASE REMIND STAFF NOT TO BRING IN PERSONAL APPLIANCES AGAIN FOR THE NEW ACADEMIC YEAR.
Thank you for your cooperation as we work together to save resources throughout the Boston Public Schools.
Download the BPS Energy and Personal Appliances Memo
Due to the more than 100% increase (from $6.66/kW/mo to $15/kW/mo in 2017) in the capacity charges for electricity, Boston Public Schools will be participating in the Metropolitan Area Planning Council and City of Boston’s 2017 pilot program to reduce BPS Demand Capacity Load during the New England grid-wide peak demand times.
Typically, grid-wide peak occurs once or twice per year, for one (1) hour in July or August. The pilot will require shutting down Air Conditioning and Ventilation (only) at community schools for that one-hour period, thus reducing BPS electricity demand during the critical grid-wide peak demand time. Because BPS Energy Division usually receives an alert notifying us of the expected peak hour, we plan to pre-cool the buildings in order to minimize the impact of the HVAC shut down during that one hour.
The potential savings for participating in the pilot could be as high as $147,000.
Please contact BPS Senior Energy Technologist Elie Nassif with any questions, firstname.lastname@example.org or 617-635-9000 Ext 43172.
Download the BPS Peak Energy Demand Pilot Memo.
What is IPM?
IPM is a comprehensive strategy to manage pests using multiple control tactics with the least cost and environmental impact. IPM includes increased monitoring, improving sanitation, eliminating pest harborage sites, and using lowest impact pesticides as necessary.
- All schools must have an IPM Plan (Indoor & Outdoor) and designated IPM Coordinator.
- Plans must be registered with the State.
- Copy of the school plan must be in the main office.
- State regulation requires all Boston Public Schools to use less toxic pesticides found on the State’s approved list.
- Pesticides only be applied by a licensed pest control contractor on school property.
- No School Staff (including Custodial Staff) may apply any pesticides (i.e. weed killer, rodenticide, etc.) on school property.
Top Five Pests
4. Bed Bugs
5. Fruit Flies
How to Control Pests
1. Keep them out: Use door sweeps, fill rodent holes, and eliminate rodent pathway areas.
2. Starve them: Avoid keeping food stored in classrooms. If you must store food, use plastic containers with sealed-tight lids.
3. Don’t give them a home: Avoid having clutter, clutter provides shelters for pests to hide in or materials for pests to build nests.
The 2016-2017 BPS School Environmental Inspection Reports will be posted soon.
To review the 2015-2016 reports, visit the schools’ individual pages at https://www.bostonpublicschools.org/Page/628.
Results of the 2017 BPS Water Testing can be found here.
The following schools are considered online for drinking tap water:
Another Course to College
Alighieri, Dante Montessori School
Boston Arts Academy
Boston Community Leadership Academy| New Mission High School
Boston Green Academy
Boston International High School | New Comers Academy
Boston Latin School
Conley Elementary School
East Boston Early Education Center
Eliot Upper K-8 School
Ellis Elementary School
Ellison/Parks Early Education School
Fenway High School
Greenwood, Sarah K-8 School
Haley K-8 School
Haynes Early Education Ctr.
Kennedy, Edward M./Farragut
Kilmer K-8 School (lower)
Kilmer K-8 School (upper)
King K-8 School
Lila G. Fredrick School
Mildred Ave. K-8 School
Orchard Gardens K-8 School
Quincy Elementary School
UP Academy Holland
For more information on water at Boston Public Schools, visit
Healthy School Environment
Clutter can attract pests and dust and take-up valuable school learning, play, and storage space, all of which impacts a healthy school environment. If your school is challenged by clutter, please contact Katherine Walsh, email@example.com or 617-635-9576, to schedule a walk-through and develop a clutter clean-out plan for beautifying the inside of your school.
Zero Waste Program and Education
Contact Katherine Walsh, firstname.lastname@example.org or 617-635-9576, if you have questions about the BPS Zero Waste Program or need educational materials and support.
If your school needs recycling signage, please complete and submit the BPS Zero Waste Equipment Order form. BPS Recycling staff will deliver the signage.
Download the BPS Zero Waste Program Contacts sheet.
BPS OIIT manages the collection of old and recyclable IT equipment such as printers, monitors, computers, and TV’s, and ink and toner cartridges. Complete Form 57 & submit to OIIT. OIIT will schedule a vendor to pick-up the items.
All hazardous waste and universal waste (lamps, batteries, mercury-containing devices, and pesticides) must be labeled according to the type of waste, must be labeled with the date of generation, and must be stored in the school’s accumulation location. Contact Jeff Lane, email@example.com or 617-293-3898, to schedule a pick-up.
Reuse: Books, School and Art Materials, Sports Equipment, etc.
Contact Katherine Walsh, firstname.lastname@example.org or 617-635-9576, if your school has items such as books, school and art materials, sports equipment, etc. that can be reused, redistributed, or donated.
All furniture waste must be reviewed by BPS Facilities Management for reuse, redistribution, or proper disposal. Contact Louise Donner, email@example.com or 617-212-6375, to schedule a furniture review.
Clothing & Textiles
Did you know that 95% of worn and torn textiles can be recycled, but 85% ends up in landfills instead? Did you know that a number of our schools have Bay State Textile drop-off containers where you can donate clean and dry textiles?
Please donate your worn and torn textiles to Bay State Textiles, whose containers can be found at New Mission High School, Mozart Elementary, Ohrenberger School, Kilmer Upper, and Kilmer Lower. BPS will be expanding container locations in fall 2017. If your school is interested in having a Bay State Textile container on school property, contact Katherine Walsh, firstname.lastname@example.org or 617-635-9576.
If your school needs recycling equipment (boxes, carts, barrels, lids, wheels, or signage), please complete and submit the BPS Zero Waste Equipment Order form. BPS Recycling staff will deliver the equipment.
Most plastic, paper, and aluminum products can be recycled and picked up curbside by the Public Works Department. Learn more about what can and cannot be accepted.
Was your curb-side recycling not picked up? Call City of Boston 311 or report through the 311 App. PWD will be notified immediately of your missed pick-up. Indicate your school, your address, and the issue you had with a missed pick up.
Contact Wallace Morant, email@example.com or 617-293-3905, if you have questions or concerns related to the trash and recycling dumpsters at your school.
All corrugated cardboard must be separated from the single-stream recycling, flattened and stacked for pickup. Cardboard is regularly collected by BPS Recycling Staff, separately from PWD’s curbside single-stream pick-up. Contact Conroy Oates, 617-828-0712, if your school needs an additional cardboard pickup or there were issues with the collection.
Contact Wallace Morant, firstname.lastname@example.org or 617-293-3905, to recycle metal furniture or scrap items.
Prior to accumulating yard waste, contact Mike DiAngelis, email@example.com or 617-293-3883 to schedule a pick-up. All schoolyard waste must be bagged in compostable brown bags or in plastic barrels. All branches need to be cut into small pieces and bundled.
BPS Healthy & Sustainable Schools
1216 Dorchester Ave.
Boston, MA 02125